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NOTARIAL SERVICE

Legal instruments or documents are in the form of affidavit or sworn statement, agreement, contract, deed, authorization, special power of attorney, etc.  A qualified government official, such as a Notary Public, is required to witness the signing of the document, acknowledge or certify the personal appearance and identity of the signatory, or administer the oath stated in the document.

The Philippine Embassy in Oman provides notarial services for applicants (any nationality) whose legal instrument or document will be used in the Philippines or in Oman, as long as the applicant is physically present in Oman and personally appears at the Philippine Embassy.  The documents notarized at the Philippine Embassy will already be valid for use in the Philippines. 

The Philippine Embassy will NOT accept documents for notarization on the following grounds:

1. The applicant/s cannot personally appear at the Philippine Embassy;
2. The consular staff or officer cannot verify the identity of a signatory;
3. The document presented for notarization is not original, including the signature/s;
4. The document will not be used in the Philippines. 

  The applicant must bring the document to the appropriate embassy, consulate or honorary consulate of the country where the document will be used. The   applicant may request these embassies or consulates for their accredited local notaries, if any.

5. The document has already been notarized by a private or public notary. If the document presented to the Embassy is the English translation of the Arabic document already locally notarized, it need not be notarized at the Philippine Embassy to be used in the Philippines.

  If the document has been attested by a local notary, the applicant must have it apostilled by the MOFA to use it in the Philippines.

6. The document contains an erroneous statement that is easily verifiable, such as details related to the name of the applicant, his or her civil status, his or her age or sex, name of employer, reference to an attached document that is not presented to the consular staff or officer, or is different or contains different details than the one presented to the consular staff or officer, etc.

7. The document is not in English or Filipino.

Otherwise, the Embassy assumes no responsibility for the contents of the document it will notarize.

REQUIREMENTS

  • Affidavit of Support (for 18 yrs. old and above being invited by a relative in Oman)
    • Personal appearance of person/s executing the document
    • Original duly accomplished Affidavit of Support (download here and modify accordingly: https://muscatpe.dfa.gov.ph/files/Affidavit_of_support_form.pdf)
    • Copy of passport data page of applicant
    • Employment/Salary Certificate of applicant
    • Copy of passport of relative being invited - only one (1) invitee per affidavit
    • Copy of visa of relative being invited
    • Ticket Booking
    • Travel Insurance for relative being invited (Personal Accident Insurance accredited in Oman)
    • Proof of relationship between applicant and invitee (copy of Birth Certificate, Marriage Certificate, etc.)
    • Documents to show visiting relative will not seek employment in Oman (e.g., approved vacation leave of visiting relative)
    • Hotel booking or proof of capacity by applicant to host visiting relative
    • OMR 10 (cash only)

Note:

An Affidavit of Support does not a guarantee that the person in the Philippines being invited to visit Oman will be cleared for departure by the Philippine Bureau of Immigration (BI) at the port of exit.  Prior to departure, the BI will still assess each traveler based on the latter’s personal circumstances, including the capacity to travel, current employment, financial capability.

  • Affidavit of Support and Consent (for minor with one or both parents in Oman)
  • Affidavit, Certification, Sworn Statements, etc.
    • Personal appearance of person/s executing the document
    • Original duly accomplished affidavit/sworn statement

The applicant may already have a form issued by a Philippine government agency, such as PhilHealth, SSS, etc. 

Otherwise, a general form of an affidavit may be downloaded here:  https://muscatpe.dfa.gov.ph/files/General_Affidavit.pdf  

It may be copied and modified by the applicant according to requirement or need, including making it a joint affidavit.

  • Copy of passport data page of each signatory
  • OMR 10.000 (cash only)
  • Acknowledgement of Instruments (Deeds, Special Power of Attorney, Real Estate Mortgage, Letters, etc.)
    • Personal appearance of person/s executing the document
    • Original duly accomplished legal instrument

The applicant may already have a form issued by a bank, a credit agency, a legal office, etc. from the Philippines.

Otherwise, these forms may be downloaded here and modified accordingly:

CERTIFICATION

The Embassy will issue certifications for various needs, such as, but not limited to:

  • Certificate of Residency – for long-time or permanent residents in Oman, for tax exemption purposes, including travel tax, in the Philippines
  • Certificate of Appearance

REQUIREMENTS

  • Personal appearance of person/s applying for certification
  • Copy of passport data page of each applicant
  • OMR 10.000 (cash only)

CERTIFIED TRUE COPY (CTC)

The Embassy will certify as true copy only the following:

1. A copy of a Philippine passport 

REQUIREMENTS

  • Original Philippine passport
  • Copy of the passport
  • OMR 10.000 (cash only)

2. A copy of a Report of Birth (ROB) / Report of Marriage (ROM) / Report of Death (ROD) processed at the Philippine Embassy in Muscat, Oman

REQUIREMENTS

  • Original ROB, ROM or ROD
  • Copy of the ROB, ROM or ROD
  • Copy of applicant’s Philippine passport
  • OMR 10.000 (cash only)

Notes:

  • For ROB and ROM, only the subject of registration may apply for CTC.
  • For ROD, only the next-of-kin or authorized representative of the next-of-kin of the subject of the ROD may apply for CTC.
  • Qualified applicants may authorize a representative to apply for CTC through a letter of authorization, with copy or copies of the passport data page(s) of the qualified applicant (s). 

To obtain CTCs of other documents, please visit the appropriate links:

PRC ID/Registration Certificate

https://www.prc.gov.ph/certification-authentication

PSA documents (birth certificate, marriage certificate, death certificate, etc.)

https://psa.gov.ph/content/how-request-copiescertifications

 


[1] https://dfa.gov.ph/dfa-news/statements-and-advisoriesupdate/22114-public-advisory-apostille-convention-on-authentication-of-documents-takes-effect-in-ph-on-14-may-2019%20.